Minutes Definition and Legal Meaning

On this page, you'll find the legal definition and meaning of Minutes, written in plain English, along with examples of how it is used.

What is Minutes?

(n) Minutes is the written record of the proceedings of any meeting of an association of persons, legal authority constituted for any special purpose recorded by the secretary and authenticated by the chairman with or without the consent of all the members present in that meeting or proceedings.

History and Meaning of Minutes

Minutes, as a legal term, refers to a written record of the proceedings of any organizational meeting or legal proceeding. The process of taking minutes of a meeting is an essential aspect of an effective meeting management strategy. The origin of the term minutes can be traced back to the Latin word "minuta," which means "small notes." The purpose of minutes is to maintain an accurate record of decisions made, actions taken, and who was present at the meeting.

Examples of Minutes

  1. The minutes of the last school board meeting were read and approved.
  2. The secretary was responsible for drafting and distributing the minutes of the annual shareholders’ meeting.
  3. The minutes of the disciplinary hearing were reviewed to determine the appropriate course of action.
  4. The minutes of the meeting were posted on the company's website for shareholders’ reference.
  5. The minutes of the arbitration hearing held last week were reviewed by the arbitrator, who signed them as an accurate representation of the proceedings.

Legal Terms Similar to Minutes

  1. Agenda: A list of items to be discussed or implemented in a meeting.
  2. Resolutions: A written statement that defines the official position or action of an organization.
  3. Bylaws: A set of rules or regulations that govern the internal operations of a company, organization or association.
  4. Motions: A proposal, put forward for consideration or discussion for a vote.
  5. Quorum: The minimum number of members required to conduct or transact official business of an organization.